Co-Ordination

PRINCIPLE OF CO-ORDINATION MANAGEMENT 

Coordination is the management of interdependence in work situations. It is the Orderly Synchronization or fitting together of the independent efforts of individuals in order to attain a common goal. For example in the hospital, the activities of doctors, nurses, ward attendants, and lab technicians must be properly synchronized if the patient is to receive god care. Similarly, in the modern enterprise, which consist of a number of Departments, Such as productions, purchase, safe, finance, personal, etc. there is need for all of them to properly time their interdependent activities and to efficiently reunite the sub divided work. 

“Co-ordination is the essence of management”. Explain the above statement and state the principles of effective co-ordination?

CO-ORDINATION – THE ESSENCE OF MANAGEMENT

Several authors regard coordination as one of the functions of management. In reality, co-ordinations is the very essence of management because the basic objective of management is to integrate and harmonies human efforts. It is the epitome of the management process as managerial functions are instruments to secure co-ordinations. The job of a manager can very well be compared with that of an orchestra conductor who integrates the efforts of various instrumentalists to product rhythm. He interprets the composer’s score so that every instrumentalist may adjust his voice and pitch to the score. Similarly, a manager blends the efforts of his subordinates to achieve unified actions.

Co-ordinations permeate the entire process of management running like a silken thread through its elements. Every function of management is an exercise in co-ordinations. Coordination marks planning more effective, organization more well-Knite, Staffing more realistic, directing more efficient and control more regulative.

This point may further be elaborated as follows:- 

1. Planning is an exercise in co-ordination to the extent that it lays down the common objectives of the organization. The various components of planning such as policies, strategies. Procedures, schedules and programmes serve as means of integrating the activities of different group and departments.

2. A sound organization student defines the interrelationship between different positions and work units. It involves grouping of activities into homogenous departments. Authority relationship and roles will not be clear without the integration of diverse activities.

3. The Staffing function of management seeks to put right person on different jobs. The various function of staffing, e.g. manpower planning, recruitment, selection, training, appraisal, etc, are performed to match job requirements and employee skills. This helps in achieving coordination in assigning task to various individuals.

4. Under the directing function a manager attempts to influence the behaviour of individuals. So as the secure goal-directed efforts. It is a conscious attempt to relate & integrate the human side of the enterprise with the economic and technical aspects of the enterprise. So, that both organizational & individual goals are accomplished.

5. Controlling Contributes to the co-ordination by making performance conforms to plans. Standards, measurement of performance & corrective action all converge to ensure co-ordination.

Thus, co-ordinations is achieved through the management process. No functions of management can be performed efficiently unless it contributes to wards co-ordinations. In the words of Koontz and O’ Donnell. “the Central task of the manger is to reconcile the differences in approach, efforts or interests and to harmonies the individuals goals & action, so that they will bring group objectives” . So, the above figure shows the essential nature of the Co-ordinations.

PRINCIPLE OF CO-ORDINATION MANAGEMENT

PRINCIPLE OF CO-ORDINATION MANAGEMENT PRINCIPLE OF CO-ORDINATION MANAGEMENT PRINCIPLE OF CO-ORDINATION MANAGEMENT

PRINCIPLE OF EFFECTIVE CO-ORDINATION

PRINCIPLE OF CO-ORDINATION MANAGEMENT attack, problems as they arise, excellent co-ordination anticipates them & prevents their occurrence. The following are some of the important principle of effective co-ordinations.

  1.  Direct Contact:

Mary parker Follett states that co-ordinations can be more easily achieved by direct personal contact among the responsible people concerned. By direct personal contact, ideas, ideals, goals, view can be discussed & misunderstanding, if any, can be classified much more efficiently than by any other method.  

 

  1.  Early Start:

 Co-ordinations can be achieved more readily in the early stages of planning & policy making. For example, while preparing the plan it self, there should be mutual consolations. By this, the task of adjustment & integration in the process of implementation of the plan becomes easier. 

 

  1.  Continuity:

Co ordination is the continuous process & it must go on all the time, starting from the stage of planning. Since co-ordination is the basis of the organization structure, it will have to be continued so long as the enterprise functions. 

 

4.  Dynamism:

Co-ordination should be continually modified in the light of changes in the internal & external environment. In other words, co-ordination should not be rigid.

 

  1.  Clear cut Objective:

Clear cut objectives are essential for securing effective co-ordination in an enterprise. The department manager should be told of the objectives of the enterprise & be prevailed upon to word for the common goal of the enterprise. A Clear cut objective & its effective teaching to the departmental heads is bound to produce uniformity of actions.  

 

  1.  Clear Definition of Authority & Responsibility:

Another factor which facilitates co-ordination is the clear cut definition of authority & responsibility for each individual & department. The clear cut authority not only reduces conflict among the different offices but also helps in making them carry out their job with unity of purpose further; a clear cut authority helps the manger in holding sub ordinates responsible for violating the limits. 

 

7.  Effective Communication:

Effective communication is one of the pre requisites for proper co-ordination. Through continuous interchange of information, individual & departmental differences can be solved & policy changes, adjustment of programmes, programmes for the future, etc. can be discussed by effective communication, actions or operations which are contrary to the objectives of the enterprise can be avoided & efforts of the entire staff can be harmoniously directed towards the realization of the stared objectives of the enterprises. 

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By Hassham

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